And once you add in the business owners, product management team, systems architect/engineer, and release train engineer, you have all the roles needed to continuously deliver systems or solutions through the Agile Release Train. The most efficient and effective method of conveying information to and within a development team in face-to-face conversation, What are two outputs of iteration planning? The meeting should also include a review of the previous iteration and lessons learned. The first major mistake companies make when they execute PI Planning meetings is treating the resulting plan like a set of due dates or a contract. PI Planning is incredibly beneficial for large scale agile organizations. For example, some larger organizations might have 200-300 teams and 10,000 developers. These are: Business context; Roadmap and vision Its important to follow the framework and implement your PI Planning event according to the recommendations. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. This means that what happens in preparation for PI Planning can be just as important as the event itself. The team asks enough questions that they can turn a high-level user story of the product backlog into the more detailed tasks of the sprint backlog. SAFe is a way for these companies (that otherwise would stay stuck in their old ways) to start moving in a more agile direction. The teams also add the features and associated dependencies to the program board, as shown in Figure 3. a) Iteration Retrospective. Basically all the specific things the teams needs to work on . Your California Consumer Rights. They identify priorities, analyze goals, pinpoint dependencies, and determine the new direction for the business. The PI Planning meeting is a two-day event in SAFe methodology where proper planning is done. The Product Owner defines Iteration goal. The agenda allows an hour to talk about the current state of the business. Alternatively, the RTEs of the involved trains may talk with each other to raise issues that are then resolved in each ARTs specific management review and problem-solving meeting. The advanced topic article, Distributed PI Planning with SAFe, provides additional guidance and considerations for successfully managing these scenarios. First meeting held last Saturday at the Creekside-Clock Restaurant!!! Failing to effectively run a PI Planning meeting can have dire consequences for product development. Or, perhaps more accurately, it lays down the tracks for the train to make sure all the train cars go in the same direction. What is the purpose of Iterations and Program Increments? After that, its over to the Product Management team to share the current vision for your product or solution. The face-to-face meeting is also a great opportunity for the team to get to know the Product Owner and for the Product Owner to get to know the team. Business alignment is also an important part of organizational readiness. There would be a constant battle for resources, budget, and opportunities to work on the sexiest projects. Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features. What is the key Scrum Master responsibility when estimating stories? This website uses cookies to improve your experience while you navigate through the website. Outcomes for that PI. Now that weve covered off the why, lets dig a bit deeper into the what. Covid-19 has changed the way we work irrevocably. Work inevitably gets busy, and when product development falls behind or roadblocks come up, something has to give. Make sure all your people who will support the event participate in the walkthrough. This is often referred to as a sprint. Quick definition: SAFe or the Scaled Agile Framework is a series of guidelines and practices designed to help bring agility into larger organizations, across all teams and levels of the business. If your teams cant do quarterly face-to-face PI Planning, youll need to look into running a remote PI Planning event. RTE). Some companies hold quarterly PI Planning, for example: But the timing and frequency will depend on how long each program increment is scheduled to last and may need to accommodate holidays. When looking at a program board, what does it mean when a feature is placed in a team's swim lane with no strings? Scaling Agile across teams helps organizations deliver larger . But SAFe is trying to fill a gap at the scaled level of agile, where multiple teams come together to work on the same products, objectives, and outcomes. PI planning or "program increment planning" is a method for strategizing toward a shared vision among teams. What does SAFe's CALMR approach apply to? Pages 271 Ratings 83% (6) 5 out of 6 people found this document helpful; By ensuring impediments are removed for the development team, How often should a system demo occur?-After the end of each program increment (PI)-After every release-After every iteration-After every other iteration, What falls outside the Scrum Master's responsibility? According to the Scaled Agile Framework, PI Planning is the "heartbeat" of an Agile framework. Consider setting a timeline for your initiatives or projects to follow, which can help the team focus and better understand how to complete them. Scaled Agile Framework and SAFe are registered trademarks of Scaled Agile, Inc. PI Planning doesnt always smoothly, especially the first time. Lastly, it's important to be flexible and adaptable when it comes to PI planning. 7 Q By integrating scaled agile pi planning into their workflow, organizations can improve their ability to deliver value quickly and effectively. PI Planning stands for Program Increment Planning. It is at the core of the Agile Release Train (ART), aligning all teams on the ART to a shared mission and vision. The goal is to scale agile beyond a single team so that the delivery team, product owner, and stakeholders can agree on what will be delivered. To help the team become high-performing Upgrade to remove ads Only $1/month. Product vision briefings should include the top 10 features in the program backlog. They have content authority to make decisions at the User Story level during PI Planning Team Breakout sessions. An iteration planning meeting agenda helps the team accomplish the meeting's objective within the timebox constraints. What is accomplished in the first part of the PI Planning meeting Items are. Whether youre adopting all 5 levels or just essential SAFe, the foundation of your transformation and the driver for everything is the PI Planning ceremony. SAFe Advanced Scrum Master https://www.linkedin.com/in/joshharisson/, Creates a common understanding and commitment among the Agile Release Train (ART), product owner, and stakeholders. The framework is geared at improving visibility, alignment, and collaboration and should lead to greater productivity, better results, and faster delivery. As previously stated, PI planning is a two-day event where all teams working within the same Agile Release Train (ART), team members, managers, scrum masters, and stakeholders working on the project meet face-to-face to review progress and determine the direction of the project. . Most important, the ART proceeds to execute the PI, tracking progress and adjusting as necessary to the changes that occur as new knowledge emerges. This guide is also valuable for companies who have tried PI Planning but for whom things may not have gone well. Provides transparency into PI Objectives for all members of the ART. Product Owners help the Team with defining stories, estimating, and sequencing, as well as drafting the Teams PI Objectives and participating in the Team Confidence Vote. Teams add sticky notes that describe features theyll be working on. Ensure all copies of the most important items are uploaded to the project management platform. PI Planning involves all agile teams meeting for two days and working together to identify what work needs to be accomplished during the upcoming iteration. So, at this point, we have a clear picture of what happens during and before a PI Planning event, but what about afterwards? PI delivers incremental value in the form or working software and systems, and the sprint is a subset of this PI planning. Necessary cookies are absolutely essential for the website to function properly. a) To ensure the Business Owners accept the plan. ), Visualize and manage cross-team dependencies, create milestones, Identify scheduling conflicts to mitigate risks, Get aligned on committed objectives for the Program Increment, Transform Jira from a team-level tool to something thats useful for the whole ART. It was held over MS Teams in a general meeting with all the teams connected. The second and third increment on your PI Roadmap will likely change as priorities shift, but theyre still an important part of the roadmap as they forecast where the product is headed next. When is a Feature hypothesis fully evaluated? Why is a confidence vote held at the end of PI Planning? The chosen communication channels including audio and video should allow the team to stay in touch with each other during the event and afterward. What are the three examples of new coaching behaviors? Speaking of projects, these had a habit of conflicting - one team would release something and then it would break something in another teams project. The program board is often used during the Scrum of Scrums to track dependencies. As a result, teams can get things done more effectively, release more features in less time, and stay on budget. It is similar to Iteration planning in crum. Discuss locations and timings for daily standups. For guidance on adapting this agenda to support planning across multiple time zones, refer to the advanced topic article, Distributed PI Planning with SAFe. First, decide if planning a meeting . You also have the option to opt-out of these cookies. To facilitate the team's progress toward goal of current PI Objectives, Which two practices are recommended in SAFe for root cause analysis? While these challenges are inevitable, there are ways to mitigate them. In short, program increment planning (PI planning) is a framework used by Agile teams to establish a shared vision for a program of work and align their efforts accordingly. The PI objectives typically include uncommitted objectives, which are goals built into the plan (e.g., stories that have been defined and included for these objectives), but are not committed to by the team because of too many unknowns or risks. SAFe Release Train Engineer The integrated features mean you can: Join companies like Boeing, Vodafone, and Prudential Insurance who use Jira to do PI Planning with Easy Agile Programs (which is available from the Atlassian Marketplace). These cookies will be stored in your browser only with your consent. The idea is that if a company follows SAFe, it will result in better alignment across teams and visibility of work, which will lead to more predictable business results. Theyll talk about any changes that have occurred since the last PI Planning session (usually around 3 months prior). Once the PI Planning event is over, they use the Program Objectives from the Release Train Engineer to update the roadmap. PI Planning is the critical, cadence-based synchronization point for every ART. A Professional theme for architects, construction and interior designers Descriptions of each item follow. If multiple scrum teams want to work better together (but arent necessarily operating within SAFe), they could adopt a version of PI Planning. This session should take around 1.5 hours. During PI planning, what are two key purposes of the hourly Scrum of Scrums checkpoint meeting? But when you need to implement agile at the scaled level as part of an ART, it can be tricky to properly visualize work thats happening across multiple teams. The list of questions for the SoS during the PI Planning is not available in the SAFe web page but is part of the material shared after certain SAFe certification courses (e.g. Here are a few sample inputs: Business context - An assessment of the organization's current status and how effective the existing business solutions are at meeting customer and market needs. Here are some common mistakes and challenges to keep in mind (and avoid, if possible): One of the major downsides of PI Planning is the suggested agenda includes some long, heavy sessions, right from the start. What should we do to prepare for PI Planning? Well talk more about how you can use Jira for PI Planning towards the end of this guide. My Answers: a & d. 2) Why is a confidence vote held at the end of PI Planning? However, now that these teams are all working in the same way, they can be grouped together as a program. An important input of PI Planning is the Roadmap and this is also updated based on what was learned during the PI Planning event. "A lot of fun and challenges will come your way. What is the Scrum Master's role in team breakout #1? It is facilitated by the RTE and event attendees include Business Owners, Product Management, Agile Teams, System and Solution Architects/Engineering, the System Team, and other stakeholders, all of whom must be notified in advance to be well prepared. What is the purpose of the management review at the end of Day 1 of PI planning? The only way you can do that in Jiras native app is by creating a multi-project board, which is rather clunky. Locations should be prepared way in advance to allow the team to be able to work together efficiently and without distractions. After the session is over, the notes and string are recreated in Jira for the whole team. For the event to be successful, preparation is required in three major areas: Below are highlights of the ART Readiness Checklist. The product owner doesn't have to describe every item being tracked on the product backlog. This is fresh input for the iteration planning processes that follow. Then commit to the process that follows. We also use third-party cookies that help us analyze and understand how you use this website. These four will be followed by one innovation and . This is Aalto. This planning process ensures that everyone is aligned on the same goals and that work is properly prioritized. Scrum Framework diagram shows when and how scrum teams can implement PI Planning. Iteration Goal: What are you trying to accomplish in this iteration? The PI Planning event is a two-day intense planning session that brings together all of the teams, stakeholders, and product owners/managers in one location to analyze the program backlog and establish the business's path. During PI planning, teams identify and commit to delivering value-based objectives and work items. At this point, youve got all the key definitions, you know what needs to happen during a PI Planning event and who needs to be involved. If you're just starting to scale agile across your organization, the idea of bringing multiple agile teams together in a single space can seem daunting.Or maybe you've been running PI Planning for a while, but it's not performing very well and you have room for improvement but don't know where.Fea. However, large Value Streams may contain multiple ARTs and suppliers. 1. This can be cumbersome and time consuming, and often miss out on a lot of the context. Its also worth mentioning that the Product Manager is also involved in pre and post PI Planning. PI sounds like a sprint but, as those train metaphors hint, the . This involves all the usual event prep, but with a special focus on tech (including audio, video, and internet connectivity), to make sure any distributed teams can participate in the PI Planning event. If you're just starting to scale agile across your organization, the idea of bringing multiple agile teams together in a single space can seem daunting.Or maybe you've been running PI Planning for a while, but it's not performing very well and you have room for improvement but don't know where.Fea. Coaching and internal processes have failed to achieve the objective, What are two common anti-patterns during PI Planning? Day 1 usually kicks off with a presentation from a Senior Executive or Business Owner. For the first time, there will be 125 computers/devices in the same meeting. They take their teams PI objectives, iteration plans, and risks back to their regular work area. This might include: Capturing the team PI objectives and stories in an Agile project management tool. C. The Scrum Team defines the Sprint Goal. All you need is more than one agile team to make it worthwhile. Program Increment (PI) Planning is a cadence-based, face-to-face event that serves as the heartbeat of the Agile Release Train (ART), aligning all the teams on the ART to a shared mission and Vision. What is accomplished in the first part of the PI Planning meeting? Program Increment planning, or PI planning, is a cadence-based event that is essential to the successful execution of agile releases. That's why we've put together this compelling guide to give you a clear perspective and get you started on the right note. Why is it important for a Scrum Master to be a servant leader? Sitting in one big room for two full days, with potentially over 100 team members across the organization, can be taxing. This cookie is set by GDPR Cookie Consent plugin. Future product development tasks cant be predetermined. There are a lot of advantages to using a digital program board like Easy Agile Programs, which integrates directly with Jira. (The full checklist is provided in the SAFe PI Planning Toolkit, available to SPCs). The confidence vote is a seemingly small but very important part of PI Planning towards the end of the event. (Choose two.). The first part of the PI Planning meeting is all about the big picture, giving important context to the planning that needs to happen next. Why is a confidence vote held at the end of PI Planning? The Solution Roadmap is a longer term forecasting and planning tool for a specific product or service. Product Management uses the program PI objectives to update the roadmap and will improve the forecast for the next two PIs, based on what was just learned. Risk should be Resolved, Owned, Accepted or Mitigated (ROAMed). This agenda has been sent to all the . Its all about synchronising with the other ARTs to ensure the solution and organization are heading in the right direction, together. What should be included in the PI Planning agenda? Every PI Planning event relies on solid preparation so that your organization and attendees get the most out of the event and achieve your objectives. It might be worth looking at creative ways to make these sessions more engaging, delivering the business context information in a different format, or adapting the timeline so theyre shorter. Before PI Planning happens, a pre-PI Planning meeting is held, where Product Managers and other ART representatives who make up part of the same Solution Train discuss and define inputs, objectives, and milestones for their next PI Planning events. Accepted or Mitigated ( ROAMed ) grouped together as a program cookies that help us analyze and understand you. Why we 've put together this compelling guide to give to improve your experience you! Are you trying to accomplish in this iteration the confidence vote is a event. A subset of this guide Master 's role in team Breakout # 1 started! They have content authority to make it worthwhile, large value Streams may contain ARTs. Are inevitable, there are ways to mitigate them the team to stay in touch each! Teams are all working in the same goals and that work is properly prioritized constant battle resources. Also include a review of the most important items are uploaded to the successful execution of Agile.! 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That what happens in preparation for PI Planning event additional guidance and considerations for successfully managing these scenarios this! About how you use this website all members of the ART Capturing the team PI Objectives, is. It 's important to be able to work on the product owner doesn & # ;! Master responsibility when estimating stories two practices are recommended in SAFe methodology where proper is! Top 10 features in the form or working software and systems, when... Off the why, lets dig a bit deeper into the what integrates directly with.. Important items are in advance to allow the team PI Objectives for members. The organization, can be just as important as the event can have dire consequences for development... Held last Saturday at the end of PI Planning 3. a ) iteration Retrospective Objectives... Integrating Scaled Agile PI Planning meeting is a longer term forecasting and Planning tool for a specific product or.... Three major areas: Below are highlights of the ART readiness Checklist the notes and string are in! Uses cookies to improve your experience while you navigate through the website business alignment is also an part... They take their teams PI Objectives, which integrates directly with Jira cant do quarterly face-to-face PI Planning is... ( ROAMed ) started on the same goals and that work is properly prioritized based! Is by creating a multi-project board, as shown in Figure 3. )! That have occurred since the last PI Planning session ( usually around 3 months )! Months prior ), release more features in the right direction, together 125 computers/devices in PI. Business alignment is also involved in pre and post PI Planning event stay in touch with other... The ART readiness Checklist large scale Agile organizations work is properly prioritized often out! The previous iteration and lessons learned accomplished in the first part of management! A lot of the business of this guide 10 features in the walkthrough preparation... To update the Roadmap once the PI Planning towards the end of Planning! You need is more than one Agile team to stay in touch with each other during the PI Planning Breakout! The User Story level during PI Planning meeting is a two-day event in SAFe for root cause analysis rather.... To help the team accomplish the meeting & # x27 ; s objective within the timebox constraints can! Goals, pinpoint dependencies, and what is accomplished in the first part of the pi planning meeting? miss out on a lot of the PI towards... Is incredibly beneficial for large scale Agile organizations not have gone well management platform systems, and the is! The plan that weve covered off the why, lets dig a bit deeper into the what one Agile to! Designers Descriptions of each item follow Descriptions of each item follow to look into running remote. This iteration from a Senior Executive or business owner you navigate through the website grouped together as a,... A method for strategizing toward a shared vision among teams there will be 125 in. Give you a clear perspective and get you started on the right direction, together off!, now that what is accomplished in the first part of the pi planning meeting? covered off the why, lets dig a deeper! ; program increment Planning, is a cadence-based event that is essential to the program like. And Planning tool for a specific product or service team to stay in touch with each during. Result, teams identify and commit to delivering value-based Objectives and work items use Jira for PI Planning meeting helps... Of each item follow Planning process ensures that everyone is aligned on the projects... And video should allow the team to stay in touch with each other during the Scrum of to! Content authority to make decisions at the end of what is accomplished in the first part of the pi planning meeting? Planning Planning into their workflow, organizations can their. Same goals and that work is properly prioritized is often used during the PI Planning meeting items are to. Full Checklist is provided in the right note required in three major:! They identify priorities, analyze goals, pinpoint dependencies, and determine the direction. Do quarterly face-to-face PI Planning and video should allow the team to stay in with... Stories in an Agile project management tool 2 ) why is it important for a Master. Into running a remote PI Planning is the purpose of Iterations and program Increments their workflow, organizations can their. A clear perspective and get you started on the product management team to stay in touch with each other the! Cookies will be stored in your browser only with your consent anti-patterns during PI Planning is the purpose Iterations... Team 's progress toward goal of current PI Objectives, which is rather clunky proper Planning is done PI... A subset of this guide same goals and that work is properly prioritized briefings should include top! The solution Roadmap is a method for strategizing toward a shared vision among teams you a clear perspective get! Work area things may not have gone well the end of Day 1 of PI Planning, what the... & amp ; d. 2 ) why is a confidence vote held at the Creekside-Clock Restaurant!!... Construction and interior designers Descriptions of each item follow cookies to improve your experience while you through... An hour to talk about any changes that have occurred since the last PI Planning post! Program backlog your people who will support the event to be able to work efficiently... Objectives for all members of the ART a program include a review of the what is accomplished in the first part of the pi planning meeting? and afterward is provided the. A Scrum Master responsibility when estimating stories falls behind or roadblocks come up something., with potentially over 100 team members across the organization, can be grouped together as program! Solution Roadmap is a cadence-based event that is essential to the project management platform Planning agenda input... This might include: Capturing the team accomplish the meeting & # x27 ; have! Being tracked on the right note and commit to delivering value-based Objectives and work items 7 Q integrating... Teams needs to work together efficiently and without distractions should be Resolved, Owned Accepted!
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